Replicate your Organizational Structure

Creating teams on Officevibe is key to empowering the managers in your organization. Teams can be used to replicate your organizational structure and give visibly to all leaders. In comparison, segments allow Executive Managers to test hypotheses on a specific segment of employees. 

This article explains how to create teams and sub-teams to match your company arrangement. 

 

Step 1:  Create a team for each manager

Each manager will want to see the engagement scores and the feedback for their direct reports. Having their own team will also allow them to define goals and plan 1-on-1s with the employees. 

You can create teams manually or using the Bulk Import functionality

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Officevibe will manage the access to data accordingly to our Anonymity rules

 

Step 2: Combine teams together

Second-line managers and other leaders in the organization will want visibility on the teams below them in the hierarchy:

  1. The scores for their direct reports (see step 1). 
  2. The aggregated scores for their department. 
  3. The scores of each sub-teams in the department. 

 

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Example

  • John's Team includes 3 members. John is the team manager. 
  • Steph's Team includes 5 members: John, Steve, Charles, Peter, and Angie.
  • Customer Service Department includes Steph's Team, John's Team, Steve's Team, Charles' Team, Peter's Team, Angie's Team. Steph is the Team manager. 

Steph will automatically have access to the sub-teams.

The Customer Service Department does not have any members, only sub-teams. 

We recommend working your way up the structure. 

  • Team name: You can use the name of the function (ex: Marketing) or Manager's Name Full Hierarchy. 

 

  • Team Managers: The name of the Leader.

 

  • Members and Sub-Teams: Instead of adding employees, you'll want to add all the teams that compose the department, and you'll want to add the Direct report team of the leader. 

 

  • Color: You can pick the team color. 
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A team manager will automatically have access to the sub-teams. 

 

Step 3: Review the teams and permissions

Once you've finalized all the different levels of your hierarchy, you can review the teams and the permissions via the Settings > Teams section. 

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You can also review specific employee permissions via the Settings > Members section. 

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Here's more info about Members' Roles & Access Rights. 

 

 

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