Members Roles & Access Rights

This article explains the difference between Administrators, Executive Managers, Team Managers, and Team Members.

It is possible for someone to have more than one role. For example, someone with both the Admin and Team Manager roles could delete members using their Admin permissions and access scores with their Manager permissions.

An Overview of Roles and Statuses

Roles and Associated Permissions

Role Rights Has visibility on...


(IT, HR Managers, etc.)

  • Add, Deactivate, and Hard Delete members 
  • Create, modify or delete Teams
  • Edit Organization Settings
  • Enable/disable surveys
  • Configure and Manage Integrations
  • Define the Feedback's Labels
  • Create and Manage Member's Properties
  • Define new Segments based on Member's Properties. 
  • Bulk import Employees' Properties.
  • Export the account's Members list.
  • Send reminders to Inactive Members
  • Manage all permissions
  • The Inactive Members list
  • Access Billing information

Executive Manager

(CEO, COO, VP, HR Manager, etc.)

  • Send reminders to Inactive Members
  • Create, modify or delete Teams
  • Review and reply to all employee Feedback
  • Enable/disable surveys
  • Create and Send Custom Surveys to all Teams
  • Create Team Goals for a Team or All Organization
  • Schedule 1-on-1s with all Members (Do not have access to the Agenda between a Member and their Team Manager)
  • Define new Segments based on Member's Properties.
  • Choose to remain an observer and not partake in Engagement Surveys 
  • Assign other members the Executive Manager's permission
  • Opt out of surveys via their Personal Settings
  • All Reports
  • The Learning Center
  • Results for a defined Segment of employees
  • The 1-on-1 Participation Report

Team Manager

(Team Managers, Directors, HRBP, etc.)

  • Share the Engagement Report with the Team Members for the Team(s) they manage
  • Send reminders to Inactive Members
  • Review and reply to employee Feedback in their Team(s)
  • Create Custom Surveys and send them to their Team(s)
  • Create Team Goals for the Team(s) they manage
  • Schedule 1-on-1s with their Team members
  • Add or remove members from any teams they manage (optional)
  • An Administrator can grant more permissions
  • The All Company Report
  • The Reports for the Team(s) they manage
  • The Learning Center

Team Member

(Other employees)

  • Respond to Officevibe surveys and provide anonymous Feedback
  • Their own Feedback and Manager replies
  • Team or Organizational Reports (if shared by the Manager)
  • Their 1-on-1s, Action items, Individual and Team Goals


  • Access to engagement data of all teams (minus Feedback). 
  • Access to Pulse Survey report and report breakdown
  • Access to Question Results
  • Engagement data of all teams (minus Feedback)
  • Pulse Survey report and report breakdown
  • Question Results
Note: A Manager can have access to multiple teams. You can also have multiple managers for the same team. 

Additional manager permissions

Administrators can also delegate administrative tasks to Team Managers via Settings > Permissions. See this article for more information.