Creating & Managing Your Teams

Officevibe allows you to empower all Managers in your organization with their Team's results. In order to filter results and feedback by the teams created, you will need to have one of Officevibe's paid plans. Click here to learn more about our plans and pricing.

Create Team

Via the Settings > Teams section, Administrators and Executive Managers can see the entire list of Teams.

You can easily create a team for each manager in your organization using the Bulk Provisioning file or automate this process via an Officevibe integration.

Team managers should not be part of the Team they manage as Team Members are the only ones who count in Officevibe scores and feedback of said Team. We recommend that the Team Manager is never a Member of their own Team, in order to prevent impacting the results of that particular Team.

Only Officevibe Administrators can create New Team on Officevibe:

Team name: The name of the Managers, Department, Business Unit, etc.

Team Manager(s): Manager(s) that will have access to see the team's results

Members: The direct report of the Team Manager(s).

Sub-teams: Smaller Officevibe teams that belong to the Department, Business unit, etc.

Color: Range of colors to help with sorting.

All-access levels are explained here: Members' Roles & Access Rights

Edit Existing Team

Administrators have the ability to edit the existing teams on Officevibe. They can delegate this responsibility to Managers via their account setting.

Add Members

You can simply type in the name of the member to add them to the Team.

If a member is removed from one Team and added to another, their historical data remains in their previous Team and they only begin impacting the results of the new team when they respond to a survey while in that team. This is because the day of the member's addition to the Team is considered "Day 1" for data collection, in the case of the new member.

Remove Member

Members can be removed from a team simply by clicking on the red 'Remove' button.

Removing an employee from a team will not deactivate their profile on Officevibe. Check out how to Manage your Members for more information.

Add sub-teams

On Officevibe you can add teams into teams using the sub-teams tab. Sub-teams are all the teams that roll up to the parent group. They should also include the Team Manager Direct Reports team.

This allows Team Managers to analyze results at different levels:

Aggregated scores for the parent team.
Filter results for each sub-team to support other leaders.
Reply to feedback and Discuss results with the Manager's Direct reports.

Follow these steps to replicate your organizational structure: Replicate your Organizational Structure

Assign Team Manager(s)

To assign a member as a Manager of a team, you need to select the Managers tab within the team itself.

Once there, you can simply type in the member's name. There can be multiple Team Managers for one team. This update will automatically send an email to the Manager, advising them that they have been given access to the results of a team.

A best practice is not to include the Manager of the team as a member, as their responses will impact the results.

Edit Team's information

Administrators can edit the team's information via the info tab.

Deleting a team will permanently cause all Scores and Feedback related to that Team to be deleted. If employees are members of other teams, their scores and Feedback will remain for those other Teams.