From interpreting data to implementing solutions for the team, it's no secret that managers may feel isolated as they attempt to understand how their team feels while keeping engagement levels high. However, this is not solely their responsibility. After all, improving a team’s engagement and performance lies in the hands of each member. All for one and all that jazz!
To help employees feel more involved and to help managers feel less alone, we've made it simple for managers to share Officevibe results with their team.
By now, you probably want to know how to get started, right? We're also impatient so here goes!
1. What Can You Share
Managers (both Company Managers and Group Managers) have the option to share the Engagement Report with all team members who belong to the group being shared (if there is a main group with sub-groups within it and the main group is being shared, the members will only see scores from the main group and must belong to this main group to see the results). The Engagement Report includes the main page with the overall Engagement, the overview of the 10 Key Metrics, and the eNPS. The sub-reports for each individual Metric and Sub-Metrics will also be accessible to employees. We're big believers of "sharing is caring"!
If you are a Company Manager, you can share the All Company Engagement Report with every employee, but you can also share any group's Engagement report with the members of that group.
If you are a Group Manager, you can choose to share your Engagement report with your team whenever you like.
Note: Other reports like the Question Report, the Group Comparison Report and the Benchmark Report cannot be shared.
2. How to Share Results
Should you choose to share the Engagement Report, head to Reports - Engagement and click on the blue Sharing Settings button. We strongly believe that data is empowering and by sharing Reports, employees will be driven to be a part of the solution.
By doing so, you'll see a preview of what will be shared with employees. You'll also be shown how many employees will have access to the report. With great data comes great responsibility!
Once you've acknowledged who will see what, you can toggle Share this Report to the right (until toggle is blue) and click Save Settings. For any Report shared, a message will advise you that the Engagement Report is being shared at the top of the Report.
You can decide to stop sharing the Report at any time by clicking back on the Sharing Settings button and toggling Share this Report to the left (until toggle is greyed out). The Engagement Report will then no longer be visible to your employees.
Note: If you are set up as a Manager in the system, however are also a member of another group, you will have the ability to not only share Reports, but can also see any Reports that are shared with you for any group for which you are a member. To be able to view the Reports shared with you, go to Reports - Engagement, click on the All Company filter at the top and the 'Shared with me' link.
3. What Employees Will See
If you've chosen to share a Report, team members will see a new section appear in their account. When they log in, they'll see an Engagement tab in the left hand menu. We don't know about you, but shiny new things are exciting to us!
If your team is a sub-group part of a larger group structure, employees may be able to see the Reports for the larger team or department they are a part of by filtering the Report in the top right hand corner. Of course, this only occurs if the Managers of those larger groups have chosen to share Reports.
Note: In addition to seeing the Report being visible by logging in, employees will also have the option to view the Engagement Report (if it is shared) at the end of their Survey. They will have a View Report box they can click which will lead them directly to the section above.
4. What's In It For Managers
Visibility into the team’s results promotes alignment among team members and encourages conversations that may otherwise not happen. We recommend sitting down with your team monthly to discuss results. Being transparent about what your strengths are as a team and what needs to be improved is important. The goal is to find solutions together.
Need some tips for discussing Officevibe results with your team? Click here!
We hope Data-nswers all your questions! (See what we did there?)