In Officevibe, you can create groups to measure Employee Engagement based on location, department, reporting managers, age groups, etc. The possibilities are endless, especially considering employees can belong to multiple groups!
Note: In order to filter results and feedback by the groups created, you will need to be on the paying/premium version of Officevibe. You can always create groups in the Free version and then email the Support team to either upgrade or put you on a 30-day free trial to try out the group functionality within the system
Add New Groups
To create groups manually and one at a time, you will need to head to Manage - Groups. You can go ahead and click on the blue Create Group button.
Once you've clicked on Create Group, you will have the option to choose between creating a Smart Group or a Manual group. See our article on Smart Groups to know more about this option!
Add Members to a Group
In order to add a user to a group, you will need to head to Manage - Groups and select the group you are looking to edit. In the Members tab, you simply type in the name of a user to add them to the group and than click on the green Update Group button in the bottom right-hand corner of the screen.
Note: For a Group Manager to be able to view quantitative data, the group will need to contain a minimum of 3 users. To have access to the anonymous feedback left by a group, the minimum requirement is 5 members in a group.
Note: There are options in Officevibe that allow you to create groups and assign users in bulk, such as through the upload of a CSV file or through an integration. Reach out to our support team if you are unsure of what would work for you!
Assign or Remove Group Managers
To assign a user as a Manager of a group, you need to select the Managers tab within the group itself. Once there, you can simply type in the user's name. When the name appears, you simply need to click on Update Group. This update will automatically dispatch an email to the Manager, advising them that they have been given access to the results of a team.
A best practice is not to include the Manager of the team as a member as their responses will impact the results. Having them simply as a Manager is sufficient for them to have access to the data. They'll be able to review and answer Feedback and as well as analyze reports only for the groups they manage and not for the overall organization. A Manager can be assigned to more than one group.
To remove a manager, simply press on the X next to their name and click Update Group again.
Members can be removed from a group simply by clicking on the red Remove button.
Groups can be deleted completely by going to Groups - Edit next to the group's name and clicking on the red Delete Group link at the bottom.
Note: Deleting a group will permanently cause all scores and Feedback related to that group to be deleted. If employees are members of other groups, their scores and Feedback will remain for those groups.
Important: Officevibe has strict rules in place to preserve the anonymity of employees who choose to share Feedback.The possibility of having employees be a part of several groups could, if misused, compromise anonymity as Feedback will be displayed in each group a single person belongs to.
When creating your groups, please keep in mind that employees' feedback could be viewed by someone who has access to the data for all groups and they may be able to identify who wrote the feedback by filtering comments by group. When an employer agrees to our Terms & Conditions they commit to use the platform appropriately and in an ethical manner. Using the Group feature to identify the author of a piece of Feedback would qualify as a misuse and be against our T&Cs.